Access - what is it? Creating a database in Microsoft Access. Creating and filling databases in Microsoft Access How to install the access program on a computer
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In the modern world, tools are needed that would allow storing, organizing and processing large amounts of information that are difficult to work with in Excel or Word.
Such repositories are used to develop information sites, online stores and accounting add-ons. The main tools that implement this approach are MS SQL and MySQL.
Product from Microsoft office is a simplified version of functional plan and more understandable for inexperienced users. Let's walk through creating a database in Access 2007 step by step.
Description of MS Access
Microsoft Access 2007 is a database management system (DBMS) that implements a full-fledged graphical user interface, the principle of creating entities and relationships between them, as well as a structural SQL query language. The only disadvantage of this DBMS is the inability to work on an industrial scale. It is not designed to store huge amounts of data. Therefore, MS Access 2007 is used for small projects and personal non-commercial purposes.
But before showing the creation of a database step by step, you need to familiarize yourself with the basic concepts from database theory. 
Definitions of basic concepts
Without basic knowledge about the controls and objects used to create and configure the database, it is impossible to successfully understand the principle and features of customizing the subject area. So now I will try plain language explain the essence of all important elements. So, let's begin:
- A subject area is a set of created tables in a database that are linked to each other using primary and secondary keys.
- Essence - separate table Database.
- Attribute - the heading of a separate column in the table.
- A tuple is a string that takes the value of all attributes.
- The primary key is unique value(id) that is assigned to each tuple.
- The secondary key of table "B" is the unique value of table "A" used in table "B".
- SQL query is a special expression that performs a specific action with the database: adding, editing, deleting fields, creating selections.
Now that we have a general idea of what we will be working with, we can start creating a database.
Database creation
For clarity of the whole theory, let's create a training database "Students-Exams", which will contain 2 tables: "Students" and "Exams". The main key will be the "Record number" field, because. this parameter is unique for each student. The rest of the fields are for more complete information about students.
So, do the following:
Everything, now it remains only to create, fill in and link tables. Move on to the next item.
Creating and populating tables
After successfully creating the database, an empty table will appear on the screen. To form its structure and fill it, do the following:
Advice! For fine tuning data format, go to the "Table View" tab on the ribbon and pay attention to the "Formatting and data type" block. There you can customize the format of the displayed data.
Creating and editing data schemas
Before you start linking two entities, by analogy with the previous paragraph, you need to create and fill out the "Exams" table. It has the following attributes: "Record number", "Exam1", "Exam2", "Exam3".
To execute queries, we need to link our tables. In other words, this is a kind of dependency that is implemented using key fields. For this you need:
The constructor should automatically create the relationship, depending on the context. If this did not happen, then:
Executing queries
What to do if we need students who study only in Moscow? Yes, there are only 6 people in our database, but what if there are 6000 of them? Without additional tools, it will be difficult to find out.
It is in this situation that SQL queries come to our aid, which help to remove only the necessary information.
Request types
SQL syntax implements the CRUD principle (abbreviated from the English create, read, update, delete - “create, read, update, delete”). Those. With requests, you can implement all of these features.
per sample
In this case, the “read” principle comes into play. For example, we need to find all students who study in Kharkiv. For this you need:
But what if we are interested in students from Kharkiv who have more than 1000 scholarships? Then our request will look like this:
SELECT * FROM Students WHERE Address = Kharkiv AND Scholarship > 1000;
and the resulting table will look like this:
To create an entity
In addition to adding a table using the built-in constructor, sometimes you may need to perform this operation using SQL query. In most cases, this is necessary during the performance of laboratory or term papers as part of a university course, because in real life there is no need for this. Unless, of course, you are professional development applications. So, to create a request, you need:
- Go to the "Create" tab.
- Click the "Query Builder" button in the "Others" block.
- In the new window, click on the SQL button, then enter the command in the text field:
CREATE TABLE Teachers
(TeacherCode INT PRIMARY KEY,
Surname CHAR(20),
Name CHAR (15),
Middle name CHAR (15),
Gender CHAR (1),
date of birth DATE,
main_subject CHAR(200));
where "CREATE TABLE" means to create the "Teachers" table, and "CHAR", "DATE" and "INT" are the data types for the corresponding values. 
Attention! At the end of each request, there must be a ";" character. Without it, script execution will result in an error.
To add, delete, edit
Everything is much simpler here. Again go to the field to create a request and enter the following commands:
Form creation
With a huge number of fields in the table, it becomes difficult to fill the database. You can accidentally omit a value, enter the wrong value, or enter a different type. In this situation, forms come to the rescue, with the help of which you can quickly fill in entities, and the likelihood of making a mistake is minimized. This will require the following steps:
We have already considered all the basic functions of MS Access 2007. The last important component remains - report generation.
Report generation
A report is a special function of MS Access that allows you to format and prepare data from a database for printing. This is mainly used to create invoices, accounting reports and other office documentation.
If you have never encountered such a function, it is recommended to use the built-in "Report Wizard". To do this, do the following:
- Go to the "Create" tab.
- Click the "Report Wizard" button in the "Reports" block.
- Select the table of interest and the fields you want to print.
- Add the required level of grouping.
- Select the sort type for each field.
- Customize the layout view for the report.
Conclusion
So, we can say with confidence that we have completely analyzed the creation of a database in MS Access 2007. Now you know all the basic functions of a DBMS: from creating and populating tables to writing select queries and creating reports. This knowledge is enough to perform simple laboratory work as part of a university program or use in small personal projects.
To design more complex databases, you need to understand object-oriented programming and learn DBMS such as MS SQL and MySQL. And for those who need practice writing queries, I recommend visiting the SQL-EX site, where you will find many practical entertaining problems.
Good luck in mastering new material and if you have any questions - you are welcome in the comments!
application program Microsoft Access 2007 designed to create Database. Access 2007 uses logically related tables. DBMS Microsoft Access 2007 provides convenient and reliable management of data stored in tables.
The essence of creating a database in Microsoft Access 2007 is that you first need to create a database structure (create a table structure and establish relationships between them), and then you need to fill in the tables new base data.
In addition, it is desirable to create forms to enter data into tables, requests to search for information in the database and reports to display the necessary information from the database in a convenient form on the screen, print or file.
The database can be created either manually (a new empty database) or based on templates. Templates do not always correspond to the required database, but with their help you can quickly create a database close to what is required, and then you can modify it and fill it with your data.
At startup application program Access 2007, the screen will display the new "Getting Started with Microsoft Access 2007" welcome page, shown in Figure 1. 1.
Rice. 1. New start page
When creating a database based on templates, you can select the required template on the Getting Started with Microsoft Access 2007 page from the Template Categories or the From Microsoft Office Online templates. When you select, for example, the Faculty template in the Local templates category, a description of the database will appear on the right side of the application window. Below, in the text field, the file name is indicated: Faculty.accdb and a folder icon with which you can save the file to the desired directory (the default folder is My Documents).
The file name and directory for storing the file can be changed. Then you need to click on the Create button. As a result, the database window Faculty: database (Access 2007) - Microsoft Access will appear. The Editing Area will display the Faculty List to be completed. If the Navigation Pane is closed, it must be opened by pressing the F11 key or by clicking on the "Open/Close Navigation Pane Border" button.
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- Group contacts by key queries, popularity and other parameters, create your own automatic phone book;
- Store, sort money data, such as accounts, wallets, recent cash spending;
- Prepare tasks, price lists and projects.
Have you ever created a database from scratch? Those who do not have the main base, in the form of knowledge of the programming language for writing it, will say that without the above knowledge, this task is simply overwhelming. However, in practice this is not the case. An application called Microsoft Access makes it easy customize the layout for the data and tweak it to fit your needs.
It is worth downloading Microsoft Access if you need an application that independently implements the database structure with all visual representations. In the future, you can use it both for personal and for commercial use. And besides, the file in which the basic commands and tools for navigating between sections of one book were built in, can be published on a web resource, thereby helping users and optimizing their own site.
Features provided by Access
The offer to download Access from this or the official site is absolutely free. Using the functionality of the application, you can implement the following set of tasks:
Hi all! I am often asked how and where to download Microsoft Access for free. To be honest, I'm tired of explaining the same thing for the hundredth time, so I decided to write a short article on how and where to download Microsoft Access for free. Be sure to read given text to the end, you will find a lot for yourself useful information and also a small bonus.
Method 1: Official Microsoft Developer Site
To begin with, the Microsoft Access program is part of the Microsoft Office software package, in which you can also find Microsoft Word, Microsoft Excel, Microsoft PowerPoint, etc. Separately from the entire Office Microsoft Access package, you will not be able to buy or download. If you are interested licensed product, then the first thing you should do is go to the official Microsoft website in the "buy Office" section, select the appropriate version. As of mid-October 2017 in the official Microsoft Store available versions: Office 365 and office 2016.
As you can see, Microsoft Access is included in the Office 365 for Home package, which will cost 3399 rubles per year (or 339 rubles per month), and in the Office 365 Personal package, which costs less than 2699 rubles per year (269 rubles per month). month). You can see the advantages of both versions in the screenshot. Also note that Microsoft Access is not included in Office 2016.
Expensive or not, everyone decides for himself.
Method 2: Microsoft Access Runtime
The second equally popular question: I downloaded Microsoft Access from the official site, but my database does not open. More likely we are talking not about full-fledged Microsoft Access, but about the Microsoft Access runtime. This software can indeed be downloaded for free from the official website of the developer, but at the end you will get a "truncated" Access, which will allow you to distribute Access applications to users who do not have full-fledged Access installed. In other words, you will only be able to view databases, but you will not be able to edit or create new databases.
Method 3: search on the Internet
If you are not satisfied with the first two options, then you can try to find and download Microsoft Access for free on the Internet through search engines. I immediately warn you that this option is not legal, and you take all the risks of downloading unlicensed software. There are millions of sites on the Internet for such requests as “download Microsoft Access” or “Microsoft Access for free”, which I highly do not recommend using. There can be both outright “left” sites that distribute all kinds of virus software, or simply dummy sites, on which you will get nothing but spent nerves.
Method 4: Torrents
The fourth way how and where to download Microsoft Access for free is torrent trackers. It's over safe way than downloading from regular sites, but in any case, the torrent tracker must be verified and not arouse suspicion. From practice, I will say that you can trust such giants as rutracker and nnm-club. But again, you must understand that downloading Microsoft Access even from trackers is not legal. Although it seems that using torrents should not cause difficulties, many questions still arise, how and where to download Microsoft Access for free on a torrent.
Let's return to the beginning of the article, I will remind you that the Microsoft Access program is part of the Microsoft Office software package. Many on the torrent are looking not for Microsoft Office, but for Microsoft Access and, accordingly, find little.
Conclusion
In this article, I told 4 ways how and where to download Microsoft Access for free. Which option suits you is up to you, of course. Thank you for reading the article to the end, so the promised bonus is below. In any case, it is highly recommended to use only licensed Microsoft Access. But, if you need, download free Microsoft Access for informational purposes only, i.e. a couple of verified links below. Once again, the links are provided for informational purposes, so after getting acquainted with Microsoft program Access is recommended to remove it from your PC and purchase the full version from the official Microsoft Store.
Microsoft Access 2007 - one of the early builds popular system database management from one of the world's leading software manufacturers. Based on the Access 2007 engine, you can build a normalized, well-structured database with added keys, indexes, and relationships. The program also has the ability to use interactive reports that extract information from tables based on a given business logic and display it to the user without the need to prescribe any Extra options and relationships. Reports can contain both static text content and dynamic fields generated based on calculations or extracting content directly from table cells. Access application 2007 supports a fairly wide range of data types, including text, numeric, monetary, fixed, exponential values, as well as date and time, boolean fields, attachments, and hyperlinks. Thanks to the built-in query wizard, the entire procedure for generating SQL queries in Access 2007 is fully automated, which opens additional features when extracting content and fetching data from the database.
Advanced Options and Tools in Microsoft Access 2007
id="a1">The following enhancements and enhancements have been implemented in the next edition of the proprietary office tool:
- a streamlined Office Fluent interface tailored for easier search and better performance in the Access 2007 microenvironment
- improved means of transition. The new Navigation Pane provides tools for getting a complete structural and visual representation of tables, forms, queries and reports
- imported contact entries from Outlook 2007 . The standard functional set provides for both importing content from the Outlook contact book and exporting user data to an external infrastructure
- filtering and sorting data. The presented function allows you to get reliable, understandable information on business activity and business tasks. Text, numbers and dates apply personalized filtering settings
- multitasking and intuitive WYSIWYG form builder. In it, the user can modify and configure the form layout independently, in real time.
If you are looking for a stable, reliable official build of the program with full Russian localization, on our website you can download latest version Access 2007 without pre-registration and portal authentication. All software on the portal is distributed to free of charge, without functional restrictions.
Microsoft Access 2007 system requirements
To quickly and efficiently interact with the DBMS environment, make sure that your working device meets the following parameters:
- graphics adapter: graphics card must support a minimum resolution of 1024x768 or higher
- storage: 1.5 - 2 GB of free space on physical media
- operating shell: Win Vista SP2/XP SP3, Windows Server 2003 SP2 and later versions of current generation systems
- RAM: 256MB RAM
- processor: a device with a frequency of 500 MHz or higher.