Fairy tale send a copy of the message to your mail. How to send one email to many recipients at once

How to send a document to e-mail for dummies, three easy ways.

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With the development of the World Wide Web, more ways have appeared to communicate between people at a distance. Now you can not only call someone without leaving your home, but also send an e-mail.

At the same time, using e-mail, you can send letters with attachments in the form of various text documents, presentations, photos, videos, and more. Of course, the whole process of sending email with attachment is quite simple.

However, novice users sometimes find it difficult to cope with this task without outside help. In this material, sending letters with attachments by e-mail will be discussed in more detail.

How to send a document by email

Despite the many different services that provide the ability to send letters electronically via the Internet (Yandex.Mail, Gmail, Mail.ru, Yahoo, Rambler and others), they all work according to the same algorithm.

Only attaching a file on such services may vary slightly. But in general, to send an email with an attachment, you can follow the following algorithm of actions:

• First you need to log into your account on the service and click on "Write" or another button provided by the postal service for writing a letter in electronic form.
• Then indicate in the line "To" email address recipient's mail.
• If necessary, in the "Subject" field, you can specify the subject of your letter.
• Further, in addition to plain text, if you want to send a document or other file from your computer, you need to find the tool that is responsible for this on the service you use and click on it. For example, if you use Yandex.Mail, Gmail or Yahoo for these purposes, then you need to click on the paper clip icon, and Mail.ru and Rambler have an "Attach file" button.
• After you find the document you want to send, click on it with the mouse to select it and click on the "Open" button.
• After uploading the files to the mail service, check the correctness of the letter format (to whom you are sending and what exactly). If there are more documents than you need or you have chosen the wrong thing, then next to it, as a rule, with right side a trash can icon appears, clicking on which deletes junk file. To add a document, click again either on the paperclip or on "Attach File".
• To send an e-mail to the recipient, click on the "Send" button.

It should also be noted that when using mobile version mailboxes, the algorithm of actions is similar to the extended one. That is, if you are on the road, and the necessary document is available on your phone or tablet, then if you have mobile application, it can also be sent by e-mail.

In this case, also fill in all the required fields, and then click on the paperclip or "Attach File", thus adding the document and sending. As you can see, everything is quite simple and convenient.

Send link

If your document is stored on cloud services such as Google Drive, Yandex Disk, and others, or you created a document in Google Doc, then you can send a link to the document.

To do this, open the document, click on access settings and copy the link that can be sent in an email. If these are documents stored on the Disk, then you can download them to your computer, if this is a document in Google Docs, then you can edit it together, make corrections, comments, and so on.

Word

If you use the Word program to create and edit documents, then you can set up the send by email function once and then use it.

Instruction:

Pay attention to the top panel, namely the tab - mailings. A new icon should appear there, with the name you gave it.

Now, after creating or editing a document, click on this icon. You only need to specify the recipient's email address, and the document will be sent to the specified address.

How to send a document by email, summary

I showed you three ways to send a document by email, choose the most convenient for you. Once you send a letter, you will understand that there is nothing complicated in this process.

The main thing to understand is that you do not send a paper document, it remains with you. You send it an electronic copy, and the recipient will print it out himself, if necessary.

But to send a paper original of any document, you should use our regular, familiar mail and send the document by registered mail.

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Surprisingly, many people, when they are asked to send a letter to several people at once, simply list the addresses in the "To" field, this is normal when this letter is addressed to your colleagues or friends, but when sending letters to a group of clients, you thus show everyone addresses and other recipients, actually revealing your address base.

It is enough for any of the clients to forward this letter to your competitor and your contacts will be immediately leaked.

It's strange, but many far from stupid people are surprised to learn that if you need to send a letter to many recipients so that they do not know about each other, then there is a "Bcc" field for this.

For example, for mail.ru it will look like this:

And once again briefly:indicated addresses in "to" - everyone can see to whom you sent letters, indicated in "blind copy" - everyone thinks that the letter is only for him.

And each recipient will receive a letter where in the "to" field will be only his address . For other programs, if you can't find where to put the Bcc, then ask someone to show you. Another small point, be sure to specify one address in the "to" field, most programs or mail servers you will not be allowed to send an email without this parameter.

And so when we are talking about sending out an offer, news to a group of your clients - here the practice of using a blind copy is unambiguous, you must hide your address base. An interesting point with sending a letter to your colleagues, here it is recommended to act according to the situation, for example, sending a letter with a request to send suggestions (for example, to improve customer service) and if each colleague sees that other people have received the same letter, then most likely they will not answer - rely on others, so you need to use a hidden copy. If this order is fulfilled, then, for example, an indication of the "who" of your colleague's boss will simply work wonders, and your order will be fulfilled.

A separate issue with suppliers. On the one hand, the indication of all recipients in the copy should show the supplier that you have a choice and he should offer you good prices. On the other hand, the manager who received your letter, seeing that it was sent not only to him, will most likely treat your request as "cool". Personally, in my opinion, I think that in the case of suppliers, you need to use blind copy, at least to protect trade secrets, but rather for good relations with the supplier's manager.

You can read a recent case of a specialist's mistake, when all recipients saw other recipients: Smack everyone in this chat, there were really respectable people there - directors, but still many received spam in response.

Well, as always, discussion in the comments is welcome.

In modern realities, most Internet users use e-mail, regardless of age categories. Because of this, the correct handling of mail is essential for any person with a clear need for the Internet and communication.

The process of writing and then sending messages using any mail services is the first thing that every user needs to be familiar with. Further in the course of the article, we will disclose the topic of sending letters by e-mail with some detailed clarifications.

In addition to the above, it is worth noting that almost every mail service, although it has unique features, the main functionality still remains unchanged. This, in turn, will allow you, as a user, to easily resolve difficulties when sending mail.

Remember that each sent message reaches the address almost instantly. Thus, it is not possible to edit or delete an email after it has been sent.

Yandex Mail

The Yandex mail service has been demonstrating excellent stability in the operation of the mail forwarding system for many years. As a result, this E-Mail is the most recommended at least from the Russian-language resources of this variety.

We have already touched upon the topic of creating and further sending messages in the corresponding article on the site.

1. Open home page e-mail box from Yandex and complete the authorization.



2. In the right upper corner screen find the button "Write".



3. In the graph "From whom" you can manually change your name as a sender, as well as change the display style of the official Yandex.Mail domain.



4. Fill in the field "To whom" according to the email address of the desired person.



Automatic system this service will help you with entering the full E-Mail.

5. If required, at your own discretion, you can fill in the field "Subject".



6. Be sure to enter the message to be sent in the main text field.



The maximum size of the letter, as well as design restrictions, have extremely blurry frames.

7. To facilitate subsequent communication, it is recommended to activate the internal notification system.



8. After completing the message, click the button "Send".

Please note that Yandex.Mail, like other similar services, provides the ability to automatically send an email after a predetermined period of time. In this case, the frames can be set in full accordance with all possible preferences of the sender.

In the process of editing in case unstable work service when writing large letters, drafts are automatically saved. You can find them and continue sending later in the appropriate section through the navigation menu of the mailbox.

That's all existing opportunities Yandex.Mail regarding the procedure for writing and sending letters is ending.

Mail.ru

If we compare the Mail.ru mail service in terms of the capabilities provided with other similar resources, then the only noteworthy detail is the fact of a fairly high level of data security. Otherwise, all actions, in particular, writing letters, do not stand out for something special.

1. After completing the authorization procedure, go to the mailbox.



2. In the upper left corner of the screen under the main logo of the site, click on the button "Write a letter".



3. Text column "To whom" must be filled in according to the full E-Mail address of the recipient.



The type of addressee's mail used does not matter, since any mail services interact perfectly with each other.

4. You can also add another recipient using the functionality automatic creation copy of the message.
5. In the next presented column "Subject" add short description reasons for applying.



6. If necessary, you can upload additional documents using the local data storage, [email protected] or other previously received saved text messages with files.



7. The main text block on the page, located under the toolbar, must be filled with the text of the appeal.



The field can be left blank, but in this situation, the meaning of sending mail is lost.

8. Here, again, you can set up a system of notifications, reminders, as well as sending a letter in a certain period of time.



9. Having finished filling in the required blocks, in the upper left corner above the field "To whom" click the button "Send".



10. Upon sending, the recipient will receive the mail instantly if his mailbox allows it to be received properly.

As you can see, Mailbox from Mail.ru does not differ much from Yandex and is not capable of causing any particular difficulties during operation.

gmail

The mail service from Google, unlike the previously mentioned resources, has a unique interface structure, which is why beginners often have difficulty mastering the basic features. However, in this case, you just need to carefully read every detail on the screen, including tooltips.

In addition to the above, it is important to draw your attention to the fact that Gmail can often become the only working email service. This concerns most of all specifically the registration of an account on different sites, since the message processing system implemented here actively interacts with other E-Mails.

1. Open the official website mail service from Google and sign in.



2. In the left part of the Internet browser window, above the main block with the navigation menu, find and use the button "Write".



3. Now in the lower right part of the page you will be presented with a basic form for creating a letter, which can be expanded to full screen.



4. Enter in the text field "To whom" E-mail addresses people to whom you want to send this letter.



For multiple message forwarding, use space separation between each specified destination.

5. Count "Subject", as before, is filled in when clearly necessary in order to clarify the reasons for sending mail.



6. Fill in the main text field in accordance with your ideas, not forgetting to use the service's capabilities regarding the design of the sent mail.



7. Note that the message is self-saved when edited and notifies you of this.



8. Click on the button to send mail. "Send" in the lower left corner of the active window.



9. Upon sending the mail, you will be provided with a notification.

Gmail, as you can see, is aimed more at work than for communicating with other people through mail.

Rambler

The Rambler email inbox has a very similar design style to Mail.ru, but in this case the interface does not provide some features. In this regard, this mail is more suitable for communicating with users, and not for organizing a workspace or mailing.

1. First of all, login to the official website Rambler mail and complete the registration followed by authorization.



2. Immediately below the top navigation bar for the services of the Rambler site, find the button "Write a letter" and click on it.



3. Add to text box "To whom" E-Mail addresses of all recipients, regardless of the domain name.



4. To the block "Subject" insert a short description of the reasons for the appeal.



5. Complete the main part of the message creation interface as you wish, using the toolbar if necessary.



6. If necessary, add any attachments using the button "Attach file".



7. When you're done creating an appeal, click on the button with the caption "To send a letter" at the bottom left of the web browser window.



8. With the proper approach to creating a message, it will be successfully sent.

As you can see, during the operation of the service, difficulties can be avoided by following the basic recommendations.

In conclusion, to everything said in this article, it is important to mention that each mail has a not very different functionality for responding to messages once sent. In this case, the creation of the answer is made in a specially designated editor, which, among other things, contains an early letter from the sender.

We hope you managed to figure out the possibilities of creating and sending letters through common mail services.

All the elementary rules set out below relate primarily to business correspondence with your partners, colleagues, customers and contractors. Their use in personal correspondence is a private matter for everyone. However, following these rules in personal correspondence will only create a good impression about you.

Business email ethics

If you suddenly do not want to read further, limit yourself to at least the following basic rules:

• Please use the "Reply All" button when replying. This will keep copies of the recipients of the initial email so that your reply doesn't get past them. I strongly recommend that you hide the "Reply" button in the interface settings. If necessary, you can delete unwanted recipients "by hand".
• Do not leave the "Subject" field empty. The people you correspond with may receive hundreds of emails a day, and they use this field to quickly assess the importance and content of an email.
• Quote letters. Don't start your reply with a new email, click "Reply All" on a received email, and don't turn off the quote feature when replying and forwarding in your email client settings.
• When quoted in full(if your answer is to the whole letter) write the text of the answer at the BEGINNING of the letter, and not at the end, at the bottom.

WILL WE CONTINUE?

Receiving letters

1. Letters received must be read. If you received a letter, it means that someone sent it for some reason (of course, spam is not considered here). If a person has letters marked as unread, and they are older than one day, he does not know how to work with mail. However, it is forgivable if:
   • the person died or fell ill unexpectedly;
   • working with mail is not part of his official duties (then he does not need a service e-mail).
2. If you are not a manager, check your mail at least 2 times a day: in the morning and in the afternoon. Failure to answer a production question from you can stall other people's work and delay the resolution of issues.
3. If you are a manager, your working day should start by launching an email client that does not unload all day and automatically checks for mail. Set up automatic mail delivery/receipt at least every 10 minutes (preferably 1-3 minutes).
4. You have received a letter. If you are very busy, immediately assess who it is from, the subject and skim through it - this will help you quickly decide whether the letter requires an urgent response or can wait a bit.
5. If you can, please respond immediately. This is the simplest and effective method to move things and not collect blockages of mail.
6. If you understand that you won’t be able to answer within a day, it’s better to immediately write “I will answer within a couple of days” or at least “I will answer a little later.”

To, Cc, Bcc fields

1. It should be remembered that there are "To" ("To"), "CC" ("Copy") and "BCC" ("Bcc") fields. Your further actions (and the actions of correspondence partners) upon receipt of a letter depend on them:
   • "To" ("To") - the letter and the information or questions contained in it are addressed to the recipient directly. If you send a question, you are waiting for a response from the addressee specified in the "To" field. If you are the recipient, then you must answer.
   • "SS" ("Copy") - recipients standing in copies receive a letter "for information", for information, or are "invited to witness". The recipient in copies should not generally reply to the letter; moreover, it is considered polite if, if necessary, you begin with the phrase "I'm sorry to interfere."
   • "BCC" ("Blind Copy") - a field for "palace intrigues". By specifying a recipient in this field, you “secretly” send this letter to him: the main recipient or those in the copies will not know about the fact of sending the letter to this person. It is also used for mass mailing, so that your address book all recipients did not know.
2. Please use the "Reply All" button when replying. This will keep copies of the recipients of the initial email and your reply will not miss them.
3. DO NOT delete from copies of the letter people added there by your correspondent. If you want to answer something personal so that other correspondents do not receive your answer, then delete everyone from the copies, except for the one who wrote the letter (yes, we never use the “Reply” button).
4. If there are more than two recipients in the received letter in the “To” field, this means that both of these correspondents or any of them must answer. Consider that BOTH should answer - if the letter is addressed to you and someone else, answer it too (even if it is an answer like “This question is definitely not for me, let such and such answer”).
5. In turn, it is strongly recommended NOT to include more than one recipient in the "To" field. On a letter sent to two, you will not receive an answer from either, since each will think that the other will answer. Not everyone has read this article.
6. Forwarding private correspondence to a mailing list without the consent of the participants in the correspondence is unethical!

Subject field

1. Don't leave it empty.
2. The subject of the letter should be short, but reflecting the main content, the subject of the letter. Headlines like "Question", "Hello!" or empty headlines betray you as a beginner who lacks basic business writing skills.
3. When you reply to one of several emails with different subjects, respond to the correct ones. Respond to the letter with the subject "Meeting on Tuesday, 18.04" about the meeting and the letter "Printing Materials" about the printing materials. This is due to the citation of previous correspondence (see the Letter Writing section below).
4. If you need to periodically send e-mail such as weekly reports, try to keep the header constant, or at least part of it should be constant so that the recipient can set up automatic rules (rules) for sorting such mail.

Importance of writing

1. If the letter contains information about urgent changes, the text of the contract or other information that you need to pay attention to first of all - use the "high" importance, this will highlight the letter in the Inbox folder.
2. Do not use "high" importance in vain - "noisy" people are annoying, be more modest.
3. A personal letter to a business correspondent or a letter from funny picture or link, mark the importance as "low".

Writing letters (answers)

1. Start with a greeting, it's polite. "Hey gria!" says that you are too lazy to write the name of a person. Even just "Andrey!" or "Good afternoon!" quite polite and sufficient.
2. Speak the same language with the person. This applies not only to the Russian/English language, but also to the form of the text. If you received a formal letter, an informal response to it will be disrespectful to the respondent and a demonstration of your own low culture. A formal response to an informal appeal is either a call to comply with the regulations, or it is simply required by corporate rules.
3. Try to always respond to the last letter in the chain of correspondence, and not to some intermediate one.
4. Do not use translit except when sending letters from conditions in which it is difficult to type text differently (for example, from a mobile phone or from a computer without a Russian keyboard layout).
5. If your mail client does not support the Russian language or spoils the encodings, then attach the text of the answer with an attachment.
6. A business letter should be precise, concise and specific:
   • Accuracy - Specify the exact data you are referring to (date and subject of another email, meeting date, meeting agenda item, file name, link to a document on the web, etc.).
   • Conciseness - some state on three pages what could be written in three sentences. He who thinks clearly, he clearly states, and your correspondent sees this.
   • Concreteness - it should be clear from the letter exactly WHAT EXACTLY is required from the recipient, what actions they want from him.
7. Business correspondence is not a place for epistolary exercises and not a place for expressing emotions. For this, there are forums, chat rooms and other means of electronic interpersonal communication. A concise business text is not dryness, but time saving and thought accuracy.
8. If the letter contains several questions, topics or tasks, structure them and separate them with paragraphs with or without numbering. A continuous "stream of thought" is difficult to read, while it is easy to miss the main point of the letter. Moreover, some people tend to immediately send a poorly structured letter to the wastebasket (although this is probably extremism).
9. Keep in mind that the answer to a request or task is "Let's do it!" incomplete “We will do it by such and such a date”, “in so many days”, “after such and such an event” - these are more specific and accurate answers.
10. If the letter is worded in such a way that it can be answered simply with “ok”, then the answer is likely to be received much faster. For example, if there are several options for what to do, suggest some default option.
11. The text must not contain errors. Ochepyatki not scary, but if you write and write the word incorrectly in every letter, it becomes noticeable very quickly, and your “troika” with a minus in Russian becomes obvious (as well as speculative further conclusions about your general level of education and culture).
12. Try not to use html formatting of the email. Unfortunately, this format for writing letters is the default in Outlook, but when using it, especially when quoting (replies and forwarding), a lot of questions arise.
13. If you received a letter in html format, DO NOT change it to plain-text, this breaks the perception of information by the sender when receiving your response. The more important your correspondent is to you, the more important it is to maintain an adequate perception of him. You can cope with highlighting your answers in html-quoting with color, or you can also use the “Decrease indent” button on the panel html formatting(although there are capricious nuances).
14. Quote the text of the original letter. What do you think that would mean? I don't know either: To: AIST is a creative bird Subject: Re: Re: Re: Question Ok! Vasya
15. Never correct in quoting the text of another person! This is a kind of forged letter.
16. When quoting in full (if your answer is to the whole letter), write the text of the answer at the BEGINNING of the letter, and not at the end.
17. If you are replying point by point using a quote, separate the quote blank lines ABOVE AND BOTTOM and use Capital Letters at the beginning of sentences. Try to find answers here: > we suggest replacing the logo with the attached one, > since this very colorful one on the background did not find the logo in the attachment > correct the inscription - instead of "fish" you need to write "slave"! > otherwise we will be misunderstood, the inscription has been corrected, sorry > and the last... magician_roman in The concept of "hidden copy", learning not to do stupid things

    Surprisingly, many people, when they are asked to send a letter to several people at once, simply list the addresses in the "To" field, this is normal when this letter is addressed to your colleagues or friends, but when sending letters to a group of clients, you thus show everyone addresses and other recipients, actually revealing your address base.

    It is enough for any of the clients to forward this letter to your competitor and your contacts will be immediately leaked.

    It's strange, but many far from stupid people are surprised to learn that if you need to send a letter to many recipients so that they do not know about each other, then there is a "Bcc" field for this.

    For example, for mail.ru it will look like this:

    And once again briefly:indicated addresses in "to" - everyone can see to whom you sent letters, indicated in "blind copy" - everyone thinks that the letter is only for him.

    And each recipient will receive a letter where in the "to" field will be only his address . For other programs, if you can't find where to put the Bcc, then ask someone to show you. Another small point, be sure to specify one address in the "to" field, most programs or mail servers will not let you send a letter without this parameter.

    And so, when it comes to sending out offers, news to a group of your customers - here the practice of using a blind copy is unambiguous, you must hide your address base. An interesting point with sending a letter to your colleagues, here it is recommended to act according to the situation, for example, sending a letter with a request to send suggestions (for example, to improve customer service) and if each colleague sees that other people have received the same letter, then most likely they will not answer - rely on others, so you need to use a hidden copy. If this order is fulfilled, then, for example, an indication of the "who" of your colleague's boss will simply work wonders, and your order will be fulfilled.

    A separate issue with suppliers. On the one hand, the indication of all recipients in the copy should show the supplier that you have a choice and that he should offer you good prices. On the other hand, the manager who received your letter, seeing that it was sent not only to him, will most likely treat your request as "cool". Personally, in my opinion, I think that in the case of suppliers, you need to use blind copy, at least to protect trade secrets, but rather for good relations with the supplier's manager.

    You can read a recent case of a specialist's mistake, when all recipients saw other recipients: Smack everyone in this chat, there were really respectable people there - directors, but still many received spam in response.

    Well, as always, discussion in the comments is welcome.