Using styles in Excel. How to use named styles in Excel Automatically apply styles in excel
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If you constantly use the same settings to format cells in your spreadsheet sheets, it makes sense to create a formatting style (a set of formatting attributes) that you can save with your workbook and use when you need the same attributes to format your data. After creating a new formatting style or modifying an existing formatting style, this style can be used on any sheet of the workbook, and this style can also be copied to other open workbooks. Microsoft Excel makes it easy to do the following:
Create your own styles
Use Existing Styles
Copy or merge styles from different books
Delete custom styles
Creating Your Own Styles
There are several ways to create your own styles using the Style dialog box (Format menu, Styles command).
The easiest way to create a new style is based on the cells whose formatting options you want to assign to the style you are creating. This is called creating a style by example because it uses the sheet's own formatting to define the style.
If the cells were not formatted before the style was created, the Style Name field will display the "Normal" style. In Microsoft Excel, in addition to the "Normal" style, several more styles are predefined, including the "Financial", "Money" and "Percentage" styles. Any of these styles (as well as any of your own styles) can be changed.
Create a new style based on an existing format
In the Style name field, enter a name for the new style.
Creating a style from scratch
On the Format menu, choose Style.
Enter a name for the new style in the Style Name field.
Click the Edit button.
In the Style Includes group, specify the desired style attributes.
Changing an existing style
On the Format menu, choose Style.
Click the Edit button.
Change the style using the tabs in the Format Cells dialog box.
Click OK twice.
Note. The changed style will be updated throughout the book.
Using Existing Styles
An existing style, either predefined or created, can be quickly used in your book. Standard styles such as Fiscal, Monetary, and Percentage are also easily accessible from the Formatting toolbar. Other styles can be used using the Style command on the Format menu.
Applying a Style
Select the cell or range of cells to which you want to apply the desired style.
On the Format menu, choose Style.
In the Style Name drop-down list, click the style to apply.
In the Style Includes group, select all style categories to apply.
Including styles from other books
The created new style can only be used in the book where it was created - the new style is saved in the current book and is not available in other books. (That way, the styles for your stock portfolio won't get confused with your colleague's expense budget styles.) But you can copy or include styles from other books in the current workbook.
The join is powerful, but should be used with some care. If the book in which the styles are included has styles with the same name, the existing styles can be replaced with new ones that will be applied throughout the book.
Including Styles from Other Microsoft Excel Workbooks
Open the source book (the book to copy the styles from) and the destination book (the book to copy the styles to).
Make the end book active.
On the Format menu, choose Style.
Click the Merge button.
In the Merge Styles From box, select the name of the book you want to copy the styles from (the source book), and then click OK.
Microsoft Excel copies all styles from the source workbook to the destination workbook. If the source workbook contains formatting styles that have the same name as styles that exist in the target workbook, a warning will appear asking if you want to include styles with the same name. If you click Yes, the styles will be merged and the styles of the source book will be applied throughout the current book.
Note. The Undo command will not be able to undo the merging effect. Make sure you want to copy all of these styles from the source book to the destination book. You may also want to remove any unwanted styles before starting the merge.
Deleting User Styles
Unnecessary user style can always be deleted. You cannot delete the "Normal" style. Also, if you remove the Money, Money, or Percentage style, you will no longer be able to use the Money, Money, or Percentage style buttons on the Formatting toolbar.
Deleting a Style
On the Format menu, choose Style.
In the Style Name drop-down list, select the custom style you want to delete, and then click the Delete button.
Style Collection pivot tables, displayed on the contextual tab of the ribbon Constructor, contains 85 built-in styles. Broken into categories Light, Average And Dark, this collection allows you to change the color, lines, and other formatting elements of the PivotTable. Please note that you can change the icons of each style using the settings from the group PivotTable Style Options(Fig. 1).
Download note in or format, examples in format
If you select the checkbox before opening the style gallery Striped columns or Interleaved lines, you can see which styles are supported this opportunity. If the icon for a particular style has not changed since the checkbox was selected, it means that the style does not support row or column interleaving. The Live View feature is also applicable to PivotTable styles. Therefore, when you move the mouse pointer over the style icon, the table will take on the formatting specified by this style.
Create your own PivotTable style in Excel 2010
However, if none of the 85 styles suits you, you can create your own. New styles are added to the collection and become available each time the PivotTable is created. In this case, the new style is effective only in the current workbook. To transfer the style of a pivot table to another workbook, copy and paste the styled PivotTable into a new workbook. The new style will be added to the palette. Apply this style to any PivotTable in the new workbook, and then delete the PivotTable you moved earlier.
Let's say you want to create a PivotTable style that alternates the fill colors across three rows.
1. Select a PivotTable style from the gallery that supports row interleaving. Click right click click on this style and choose command Duplicate (Fig. 2).
2. Enter a new style name. Usually Excel program gives the duplicate the name of the original style followed by the number 2. In our example, this is Greenbar 2.
3. Listed Table element click on the value First line of lines. The dialog box will display new section Band size.
4. Select from the drop down menu Band size value 3.
5. If you want to change the color of the bar that fills the lines, click the button Format. A dialog box will appear on the screen. Cell Format. Go to its tab fill and choose a new color. Click OK to apply your changes and return to the dialog Changing the Style of a PivotTable.
6. In the list of table elements, click on the value Second strip of lines. Repeat the steps described in paragraphs. 4 and 5.
7. If you want this PivotTable style to be the default style, check the box at the bottom of the window Set as the default pivot table style for this document.
8. Click OK. Get ready for the fact that changing the style settings will not lead to anything. The pivot table stubbornly continues to follow the old style, even though the new style has already been created. And this is not unusual since you have just created but not yet applied a new style based on the original Greenbar style.
9. Open the PivotTable Styles collection. The new style is added to the top of the gallery in the Custom section. Select a new style to change the formatting of the table.
Rice. 2. Creating a New PivotTable Style in the Dialog Box Changing the Style of a PivotTable
You can specify which style will be used by default when creating PivotTables in the future. In this case, not only the built-in style can be selected by default, but also any custom style created on the basis of the built-in one. On the context tab Constructor open the styles gallery, right click on the required style and choose command Default.
The note is based on the book by Bill Jelen, Michael Alexander. . Chapter 3
A cell style is a set of formatting options such as fonts and font sizes, number formats, borders, and cell shading. To prevent other users from changing specific cells, you can also use a cell-blocking style. includes several built-in cell styles that you can apply or customize. You can also change or duplicate the cell style to create your own custom style.
Cell styles are based on the document theme applied to the entire worksheet. When you select a different theme, the cell styles change accordingly.
You can use a cell style to apply multiple formats at the same time and still keep cell formats consistent. There are several built-in cell styles that you can apply and modify. You can also create custom cell styles by modifying or copying a style. Cell styles are based on the document theme, which applies to the entire workbook. When you switch to a different document theme, the cell style changes to match the theme.
How to apply cell style?
- In the open sheet window, select the desired cells.
- Go to the Home tab and in the Styles group, expand the Cell Styles button menu.
- In the list of styles, click on the icon of the desired style (Fig. 3.59).
In addition to the usual tools, you can use the elements of the tab to work with the table. Constructor(See Figure 11.15). This tab automatically appears when you select any cell in the table and also automatically hides when you select any cell outside the table.
You can apply a different style to the table.
You can also click the button to change the table style. Format as a table in Group Styles tabs home and choose a style.
In the tab Constructor in Group Table Style Options(Fig. 11.17) you can configure the features of the table design parameters.
To enable or disable the title bar, select or clear the check box Title bar.
To enable or disable the total row, select or clear the check box Total row.
To display special formatting for the first column of the table, select or clear the check box First column.
To display special formatting for the last column of the table, select or clear the check box Last column.
To display odd and even lines differently for easier reading, check or uncheck Interleaved lines.
To display odd and even columns differently for easier reading, check or uncheck Striped columns.
Converting a table to a range
A table can be converted to a regular data range. All set formatting will be preserved.
- Select any cell in the table.
- Click the button Convert to range in Group Service tabs Constructor(see fig. 11.16 or fig. 11.17).
- In the conversion request window, click the button Yes.
Using Styles
About styles
Using styles ensures that data and cells appear uniform throughout the workbook, allows you to quickly set a selected set of formatting options, and instantly change the appearance of all cells that have the same style applied.
A style is a set of data and cell formatting options: number format; alignment; font; border; filling; protection. A style does not have to include all formatting options.
When you change the style settings, the appearance of all cells to which the changeable style is applied is automatically changed.
For cells that have a style applied, you can also apply any other appearance. Appearance settings set after the style is applied will not automatically change when the style is changed.
The idea behind named styles is as follows:
- You can create your own style set for formatting such as headings, footers, plain text. And then apply ready-made styles to other cells without wasting time reproducing exactly the same format.
- If you change the style format, then all cells to which this style is applied will be automatically formatted. Thus, you can quickly review any format and do not waste time formatting cells individually.
Excel styles allow you to format the following attributes:
- number format (for example, number, short date format, format phone number and so on.);
- alignment (vertically and horizontally);
- font (name, size, color, etc.);
- border (line type, border color);
- fill (background color, pattern);
- protection (protected cell, hiding formulas).
Applying styles to worksheet cells
Excel comes preinstalled with many built-in styles. You can find them on the menu. Cell styles located on the tab home-> Styles.
The style gallery will open (picture on the right).
To apply a style to a selected cell or range, left-click on desired style. There is also a very convenient option preview: when hovering over the style, you will see how the style of the cell changes.
After applying the style from the gallery, you can apply additional formatting to the cells.
Creating New Styles
If Excel's built-in styles aren't enough, you can create your own styles. This is easy enough to do:
As a result, a new custom style will be added to the active book, which will be available in the menu Cell styles.
Changing Existing Styles
You can change the formatting of an existing style. In this case, all cells to which this style is applied will also change the formatting. To change the style you need:
- Go to tab home-> Cell styles.
- Right-click on the style you want to change and select command Change.
- A dialog box will open Style A that specifies the formatting to apply to the cell.
- Click on the button Format, and in the dialog box that appears Cell Format set the required formatting. For example, to change the font size, go to the tab Font, set the desired size and click the button OK.
- Press the button again OK to close the window Style and apply formatting to the editable style.
Transferring Styles to Another Book
Unfortunately, the styles are applied to the current workbook. Those. if you open a new workbook, it will not contain the new styles that were previously created. In order not to re-create styles, there is a style merging tool. For this you need:
- Open a workbook that already contains the new styles. And open the file where you want to transfer these styles.
- Navigate to the book that contains the new styles and open the styles menu home-> Cell styles.
- Choose a team Merge, a dialog box will open. Combining Styles.
- This window contains a list of all open books. Select the book to which you want to copy the styles and click the button OK.