How to repeat table header on every page. Header on every Excel page
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Excel has a nice feature that pins the table header so that it doesn't go up when you scroll through the sheets. That is, the table header is constantly in the visibility zone. It turns out that the Word text editor also has such an opportunity. Therefore, if you want the table header in the Word to be constantly visible, then you need to fix it. We will talk about how to do this now.
Let's take for example a simple table, where the names of the columns are located in one line. This will make it easier to understand.
We select only the header row of the columns, i.e. hat. Go to the tab that appears highlighted in yellow Working with tablesLayoutDataRepeat header lines».
Now, as soon as we continue to fill in our table and it will continue on other sheets of the document, the header of this table with the names of the columns will be displayed at the very top of each sheet.
How to anchor the second row of a table on every page of a document
If you have a line with column numbering under the header, then you can display on each page of the table not a header, but only a line with column numbering.
To do this, place the cursor in the last right cell and press the keys on the keyboard ctrl + Enter simultaneously.
Our table is divided into two parts. Now select the line with the column numbers and copy it (press the keys on the keyboard at the same time ctrl + C). Go to the next page with the table, set the cursor in the upper left cell in front of the data in it
and paste the copied line (press the keys on the keyboard at the same time ctrl + V).
Now on the second page we have a line at the top with the numbering of the columns.
And in order for this line with numbering to be on all pages with a table, we need to duplicate it.
To do this, select our new line with numbers and go to the menu on the tab " Working with tables", then go to the tab" Layout"and click on the small arrow under the block" Data". A new block will open in which you need to click on the icon " Repeat header lines».
If you have in the menu on the tab " Layout» icon not visible « Data", then click at the very top of the document on the button" Collapse” so that the document does not fill the entire screen of the monitor. Icon " Data' should appear.
Now the line with the numbering of the columns will be visible on all pages with the table.
In the same way, you can freeze any row of the table.
How to remove the table header from all pages of the document
In order to remove the table header from all pages of the document, you need to select the header line at the very beginning of the table (exactly at the beginning of the table, since duplicated headers are not highlighted), then go to the " Working with tables', then to the tab ' Layout", open the block" Data", and click on the icon highlighted in yellow" Repeat header lines».
Now the table header will not be displayed on all pages of the document.
If something is not clear, then watch the video below on this topic.
Most novice computer users require basic knowledge of working with the Microsoft Word text editor. Most often, this concerns the compilation of tables for accounting, reporting, creating instructions, etc.
- How to make a table in Word
- How to make a complex table header in Word
- How to move table header to every word page
- Video tutorial on creating a table in MS Word
To make a table in Word, you need to go to the "Insert" tab, which is located in the main menu of Word. Next, select "Table". Now we have two ways to create a table. The first is highlighting the table schema. select the desired number of rows and columns by moving diagonally across the table layout.
The second way: Insert -> Table -> Insert table. Here, mark the number of columns and rows.
How to make a table header
The table heading is the upper part of the table where the column names are set. In the example below, the table header is greyed out:
The hat can be simple. In this case, it is no different in form from the rest of the table, and complex - in this case, the heading categories are divided into subcategories.
To split a header cell into view subheadings:
You must first draw a horizontal line, and then divide the bottom of the cell into parts. Even if there is already text in this cell, it will not hurt you. So, go to the tab Working with tables -> Design -> Draw a table. Your cursor will turn into a "pencil", draw it from the left to the right edge of the table header cell. If you need to divide many cells at once with such a line, then draw a pencil from the extreme left border of the first cell to the right border of the last one.
Now we get rid of the “pencil” cursor by clicking several times in the free field of any table cell. Place the cursor on the bottom of the cell (under the horizontal line that was drawn earlier), right-click and select "Split Cells":
Now a new window will open where you choose the number of columns your cell will be split into. The default is 2 columns, but if you need more then increase the value:
You probably noticed a flaw - the division into categories is only in the header, and below the cells of the table itself are not divided into subcategories. To correct this situation, take the “pencil” tool again (to do this, select the “Draw Table” function in the table designer) and extend the division into subcategories through the underlying table cells.
Video tutorial on creating a table in MS Word
You can ask any question about creating and editing a table in Microsoft Word in the comments to this article, and you will receive a detailed answer with screenshots, and possibly even video instructions.
Hello, dear users of the multifunctional text editor WORD. From today's "Cheat Sheet" you will learn how to make, perform according to GOST, insert, fix, move, repeat, copy titles, headings, inscriptions, table headers in Word to other pages. As before, we will work with its 2016 version.
Ask, why am I spamming with all possible synonyms for one concept? But the fact is that there is a lot of confusion in this linguistic, it would seem, issue. Let's agree with you that the inscription above the table is its name in a different way. But the contents of the first table row is a header or heading. Now, having dealt with the subject of our today's conversation, we can proceed to its "production". Go?
How to make an inscription over a table in Word
This operation can be carried out in three ways. The first of them ensures full compliance with the requirements of GOSTs: 7.32-2001 (for graduation theses), as well as 1.5-93 and 2.105-95 (ESKD - Unified System for Design Documentation). The inscription turns out to be modest and discreet, but at the same time, the tables are automatically numbered. The second and third methods are for those who are not constrained by the Gost framework and want to brightly design the name of the table. So…
The inscription to the table in the Word according to GOST
rice. 1 Select the table. To do this, left-click on the move marker (the cross in the upper left corner). After that, we call the context menu by pressing the right mouse button (the cursor is on the table field). In the pop-up window, select the line "insert name"(see fig. 1).
In the first cell of the dropped-out window (see Fig. 2) we write the name. Moreover, pay attention, friends, that according to GOST it begins precisely with the word "Table" with a serial number. Then, through a dash with a capital letter, we enter the title itself and do not put a dot after it. If the indicated cell contains not the word "table", but "equation" or "figure", then you can make a replacement in "parameters" line "signature".
rice. 2 In the third line "position" we are given the choice to place the table heading above or below it. GOST allows both options. After filling in all the required fields, do not forget to click the button "OK".
You can delete an erroneously inserted or disliked name using the key DELETE.
How to insert a table name in Word with your own formatting
Sometimes Word users have a problem entering the table name. The cursor doesn't want to go beyond its upper bounds. In this case, you need to do this:
- put the cursor in the upper left cell;
- in the toolbar "Working with tables" go to tab "Layout";
- In chapter "An association" click on the button "split table"(Fig. 3).
rice. 3 Now our cursor has obediently taken its place above the table and is ready to enter its name. Any styles, sizes and colors of fonts are available to us. You can put the table title in a frame. How to do it read here. But this way of giving a table a name has one drawback. Sometimes, if further formatting is needed (adding / deleting rows, columns), the inscription “moves out” to the side. It looks very ugly. To avoid such incidents, it is better to use the third method.
How to make an inscription to the Word table so that it does not move
The first step is to add a row at the top of the table. Let me remind you how to do it: panel "Working with tables"- tab "Layout"- chapter "Rows and Columns"- button "insert on top". Moreover, the new line will be empty, without text (Fig. 4).
rice. 4 Next, in the newly added line, you need to merge the cells. To do this, select the line, in the same tab "Layout" go to section "An association" and press the button "merge cells"(Fig. 5). After that, in the resulting large cell, enter the name of the table, put it in the center and format the text.
rice. 5 Now, in order for the label to look beautiful, we need to remove the borders of the cell. Select it again and follow the path: panel "Working with tables"- tab "Constructor"- chapter "Framing"- button "boundaries". In the drop-down menu, go down to the very bottom and click on the line "borders and shading".
After that, a new window will open in which you need to select a tab "Border" and deselect the buttons corresponding to the top and two side frames, then - "apply to cell" And "OK".
Now the inscription is almost “tightly glued” to the Word table. Everything looks very nice. But this method also has its pitfalls. It only applies to small tables that fit on one sheet. Otherwise, you, friends, will not be able to duplicate the table header in its continuations on subsequent pages without repeating the title. And it's not supposed to do that.
Because everyone knows that it is better to see once. than to read many times, I have prepared for you, friends, a short video:
So ... We are done with the inscriptions-names of the Word tables. Let's deal with headers now.
How to fix the table header in Word
This question arises in the case of large tables that span multiple pages. Then, of course, for the convenience of working with their data, it is better to duplicate the title bar at the beginning of each page. This is what we mean by using the term "fix".
So, fixing the table header in Word is very simple. To do this, select it, then in the tab "Layout" and section "Data" activate button "repeat header lines"(Fig. 6). Now, on each new page, your plate will begin, as expected, with a header.
rice. 6 The same can be done using the window "Table Properties". To open it, select the entire table, right-click on its field, in the drop-down menu we find the line we need. In the window, go to the tab "Line" and tick off "repeat as heading on every page"(Fig. 7).
rice. 7 In this case, you just need to open the window again "Table Properties" and now go to tab "table". Pay attention to the group "Wrap Around". Choose button "NO", it must be activated (see fig. 8). Only then will you be able to duplicate the table header on subsequent pages.
rice. 8 Now you will succeed.
How to freeze only the second row of a table without a header
It happens that a large and complex table has many columns and spans several pages. Then, to facilitate the perception of its contents, column numbers are put down in the second line under the heading, and the continuation of the table on each new page begins with this numbering.
But how is it done? After all, when moving the table header, you cannot ignore its first row. Will not work. And we will not take the same steps that we performed to repeat the title on each page. Let's do it easier:
- select the line with numbers;
- copy it ( ctrl+c);
- insert into each first row in the continuation of the table on new pages ( ctrl +V);
With this question, everything is clear. Is not it?
How to insert the inscription "table continuation" in Word
Yes, in large tables that take up several pages, according to GOST, such an inscription is required to be inserted. However, even if you do not have a Gost document, then the inscription “continuation of the table” at the beginning of each new tabular sheet will still be quite appropriate. But the WORD program does not allow you to enter text between the rows of a table. How to be? There is an exit. You need to follow these steps:
- put the cursor in the last cell of the last line of the table on the first page;
- make a page break in this place (Tab "Insert"- chapter "Pages"- button "page break");
- the last line of the first page will shift to the second, and under the table on the first page, you can put the cursor and enter the text: "continuation of the table" (see Fig. 9).
rice. 9 But we need this inscription not at all on the first, but on the second and subsequent pages. Calmly. As soon as you start entering text, it will "jump" to the second sheet. Everything will be as it should be.
If the table occupies not 2, but 3 or more sheets, then, unfortunately, this operation will have to be repeated on each sheet again. This process cannot be automated.
For the second part of our article (about headers and headings), a video clip has also been prepared for you, dear readers:
In my opinion, friends, we have analyzed all the points that may arise when working with captions and table headers in Word 2016. I hope you understand everything. If I missed something, ask questions in the comments. The next "Cheat Sheet" will be about splitting and merging tables in Word. And for today, I say goodbye to you. I wish you success!
Your guide to WORD 2016 GALANT.
And here are some more articles on working with tables.
If you have created a large table in Microsoft Word that spans more than one page, you may need to display a header on each page of the document for the convenience of working with it. To do this, you will need to configure the automatic transfer of the title (of the same header) to subsequent pages.
So, in our document there is a large table that already takes or will only take up more than one page. Our task with you is to set up this same table in such a way that its header automatically appears in the top row of the table when you switch to it. You can read about how to create a table in our article.
Note: To transfer the header of a table consisting of two or more rows, it is necessary to select the first row as well.
1. Place the cursor in the first row of the header (the first cell) and select this line or lines that make up the header.
2. Go to the tab "Layout", which is located in the main section "Working with tables".
3. In the tool section "Data" select an option.
Ready! With the addition of rows in the table that will carry it to the next page, a header will be automatically added first, followed by new rows.
Automatic wrapping of not the first line of the table header
In some cases, the table header may consist of several lines, but only one of them needs to be automatically wrapped. This, for example, can be a row with column numbers, located below the row or rows with the main data.
In this case, you first need to split the table, making the line we need a header, which will be transferred to all subsequent pages of the document. Only after that for this line (already headers) it will be possible to activate the parameter "Repeat Header Rows".
1. Place the cursor on the last line of the table located on the first page of the document.
2. Tab "Layout" ("Working with tables") and in the group "An association" select option "split table".
3. Copy that line from the “large”, main table header, which will act as a header on all subsequent pages (in our example, this is the line with the names of the columns).
- Advice: To select a line, use the mouse, moving it from the beginning to the end of the line, to copy - use the keys "CTRL+C".
4. Paste the copied row into the first row of the table on the next page.
- Advice: Use the keys to paste "CTRL+V".
5. Select the new header with the mouse.
6. Tab "Layout" click on the button "Repeat Header Rows" located in the group "Data".
Ready! Now the main header of the table, consisting of several lines, will be displayed only on the first page, and the line you added will be automatically transferred to all subsequent pages of the document, starting from the second.
Removing the header on every page
If you need to remove the automatic table header on all pages of the document except the first one, do the following:
1. Select all rows in the table header on the first page of the document and go to the tab "Layout".
2. Press the button "Repeat Header Rows"(group "Data").
3. After that, the header will be displayed only on the first page of the document.
You can finish this, from this article you learned how to make a table header on each page of a Word document.
In some Microsoft Word documents, you have to work with tables. Information in this form is better perceived and remembered. If it is small and occupies one sheet, then making a table in Word is easy. But what if it takes up several sheets?
Looking through material designed in this way, it is inconvenient to constantly return to the beginning to see what the data columns are called. Here in this article we will look at how to make a repeating table header in Word. That is, a row with column headings will be displayed on every page.
How to fix a header on each sheet
Let's do the transfer of titles for columns using this example.
To repeat them on each new sheet, highlight the corresponding line. Then go to the "Table Tools" tab - "Layout" and in the "Data" group click on the "Repeat Header Rows" button.
After that, the repetition of the column names will be on each new sheet.
We make the second line of the header on each page
If you have column names in several lines, for example, the main name of all columns and separately the name of each, or the name and their numbering, then it may be necessary to transfer to subsequent sheets not the first line, but the second or third.
In the example, I'll show you how to wrap the second row. But if you need to duplicate the headers of the third or any other, then everything is done in exactly the same way.
Place the cursor in the last right cell on the first page and press "Ctrl+Enter" to split the table into two parts.
On the "Home" tab, you can click on the "Show all characters" button, and then at the end of the first sheet you will see the inscription "Page break".
If your last cell on the first page was large, 8-10 lines long, then after inserting a break, there will be a lot of free space on the first page. To prevent this from happening, you need to add one more line. How to do this, I wrote in an article on how to write a continuation of a table in Word. Follow the link and read method 2.
Go to the second page and put the cursor in the top left cell. Then you need to paste what we copied earlier - press "Ctrl + V".
The title will be added on the second sheet.
Now we need to duplicate it. Select the row you just added, open the Layout tab, and in the Data group, click Repeat Header Rows.
This is how you can transfer the headers, but not all, but only those that are needed.
Please note that if you want to change the header, then you need to do this with the one that you duplicated. Duplicated, that is, those that are repeated, cannot be changed.
How to remove duplicate table headers
If you have a table in your document with the column names moved to the second page, and they need to be removed so that they are displayed once at the beginning, then do the following.
Select the first one that is duplicated, and not duplicated (by the way, you won’t be able to select them). Then open the "Table Tools" - "Layout" tab and in the "Data" group, click on the "Repeat Header Rows" button.
After that, the titles on all other pages will be removed.
That's all. We have discussed how to duplicate the header for table columns in Word. If you have any questions, write them in the comments.
If you have created a large table in Microsoft Word that spans more than one page, you may need to display a header on each page of the document for the convenience of working with it. To do this, you will need to configure the automatic transfer of the title (of the same header) to subsequent pages.
Lesson: How to make a table continuation in Word
So, in our document there is a large table that already takes or will only take up more than one page. Our task with you is to set up this very table in such a way that its header automatically appears in the top row of the table when you switch to it. You can read about how to create a table in our article.
Lesson: How to make a table in Word
Note: To transfer the header of a table consisting of two or more rows, it is necessary to select the first row as well.
Automatic header transfer
1. Place the cursor in the first row of the header (the first cell) and select this line or lines that make up the header.
2. Go to the tab "Layout", which is located in the main section "Working with tables".
3. In the tool section "Data" select an option.
Ready! With the addition of rows in the table that will carry it to the next page, a header will be automatically added first, followed by new rows.
Lesson: Adding a row to a table in Word
Automatic wrapping of not the first line of the table header
In some cases, the table header may consist of several lines, but only one of them needs to be automatically wrapped. This, for example, can be a row with column numbers, located below the row or rows with the main data.
Lesson: How to make automatic numbering of rows in a table in Word
In this case, you first need to split the table, making the line we need a header, which will be transferred to all subsequent pages of the document. Only after that for this line (already headers) it will be possible to activate the parameter "Repeat Header Rows".
1. Place the cursor on the last line of the table located on the first page of the document.
2. Tab "Layout" ("Working with tables") and in the group "An association" select option "split table".
Lesson: How to split a table in Word
3. Copy that line from the “large”, main table header, which will act as a header on all subsequent pages (in our example, this is the line with the names of the columns).
4. Paste the copied row into the first row of the table on the next page.
5. Select the new header with the mouse.
6. Tab "Layout" click on the button "Repeat Header Rows" located in the group "Data".
Ready! Now the main header of the table, consisting of several lines, will be displayed only on the first page, and the line you added will be automatically transferred to all subsequent pages of the document, starting from the second.
Removing the header on every page
If you need to remove the automatic table header on all pages of the document except the first one, do the following:
1. Select all rows in the table header on the first page of the document and go to the tab "Layout".
2. Press the button "Repeat Header Rows"(group "Data").
3. After that, the header will be displayed only on the first page of the document.
Lesson: How to Convert Table to Text in Word
You can finish this, from this article you learned how to make a table header on each page of a Word document.
We are glad we were able to help you resolve the issue.
Ask your question in the comments, describing in detail the essence of the problem. Our experts will try to answer as quickly as possible.
Did this article help you?
Hello, dear users of the multifunctional text editor WORD. From today's "Cheat Sheet" you will learn how to make, perform according to GOST, insert, fix, move, repeat, copy titles, headings, inscriptions, table headers in Word to other pages. As before, we will work with its 2016 version.
Ask, why am I spamming with all possible synonyms for one concept? But the fact is that there is a lot of confusion in this linguistic, it would seem, issue. Let's agree with you that the inscription above the table is its name in a different way. But the contents of the first table row is a header or heading. Now, having dealt with the subject of our today's conversation, we can proceed to its "production". Go?
How to make an inscription over a table in Word
This operation can be carried out in three ways. The first of them ensures full compliance with the requirements of GOSTs: 7.32-2001 (for graduation theses), as well as 1.5-93 and 2.105-95 (ESKD - Unified System for Design Documentation). The inscription turns out to be modest and discreet, but at the same time, the tables are automatically numbered. The second and third methods are for those who are not constrained by the Gost framework and want to brightly design the name of the table. So…
The inscription to the table in the Word according to GOST
Select the table. To do this, left-click on the move marker (the cross in the upper left corner). After that, we call the context menu by pressing the right mouse button (the cursor is on the table field). In the pop-up window, select the line "insert name"(see fig. 1).
In the first cell of the dropped-out window (see Fig. 2) we write the name. Moreover, pay attention, friends, that according to GOST it begins precisely with the word "Table" with a serial number. Then, through a dash with a capital letter, we enter the title itself and do not put a dot after it. If the indicated cell contains not the word "table", but "equation" or "figure", then you can make a replacement in "parameters" line "signature".
In the third line "position" we are given the choice to place the table heading above or below it. GOST allows both options. After filling in all the required fields, do not forget to click the button "OK".
You can delete an erroneously inserted or disliked name using the key DELETE.
How to insert a table name in Word with your own formatting
Sometimes Word users have a problem entering the table name. The cursor doesn't want to go beyond its upper bounds. In this case, you need to do this:
- put the cursor in the upper left cell;
- in the toolbar "Working with tables" go to tab "Layout";
- In chapter "An association" click on the button "split table"(Fig. 3).
Now our cursor has obediently taken its place above the table and is ready to enter its name. Any styles, sizes and colors of fonts are available to us. You can put the table title in a frame. How to do it read here. But this way of giving a table a name has one drawback. Sometimes, if further formatting is needed (adding / deleting rows, columns), the inscription “moves out” to the side. It looks very ugly. To avoid such incidents, it is better to use the third method.
How to make an inscription to the Word table so that it does not move
The first step is to add a row at the top of the table. Let me remind you how to do it: panel "Working with tables"- tab "Layout"- chapter "Rows and Columns"- button "insert on top". Moreover, the new line will be empty, without text (Fig. 4).
Next, in the newly added line, you need to merge the cells. To do this, select the line, in the same tab "Layout" go to section "An association" and press the button "merge cells"(Fig. 5). After that, in the resulting large cell, enter the name of the table, put it in the center and format the text.
Now, in order for the label to look beautiful, we need to remove the borders of the cell. Select it again and follow the path: panel "Working with tables"- tab "Constructor"- chapter "Framing"- button "boundaries". In the drop-down menu, go down to the very bottom and click on the line "borders and shading".
After that, a new window will open in which you need to select a tab "Border" and deselect the buttons corresponding to the top and two side frames, then - "apply to cell" And "OK".
Now the inscription is almost “tightly glued” to the Word table. Everything looks very nice. But this method also has its pitfalls. It only applies to small tables that fit on one sheet. Otherwise, you, friends, will not be able to duplicate the table header in its continuations on subsequent pages without repeating the title. And it's not supposed to do that.
Because everyone knows that it is better to see once. than to read many times, I have prepared for you, friends, a short video:
So ... We are done with the inscriptions-names of the Word tables. Let's deal with headers now.
How to fix the table header in Word
This question arises in the case of large tables that span multiple pages. Then, of course, for the convenience of working with their data, it is better to duplicate the title bar at the beginning of each page. This is what we mean by using the term "fix".
So, fixing the table header in Word is very simple. To do this, select it, then in the tab "Layout" and section "Data" activate button "repeat header lines"(Fig. 6). Now, on each new page, your plate will begin, as expected, with a header.
The same can be done using the window "Table Properties". To open it, select the entire table, right-click on its field, in the drop-down menu we find the line we need. In the window, go to the tab "Line" and tick off "repeat as heading on every page"(Fig. 7).
In this case, you just need to open the window again "Table Properties" and now go to tab "table". Pay attention to the group "Wrap Around". Choose button "NO", it must be activated (see fig. 8). Only then will you be able to duplicate the table header on subsequent pages.
Now you will succeed.
How to freeze only the second row of a table without a header
It happens that a large and complex table has many columns and spans several pages. Then, to facilitate the perception of its contents, column numbers are put down in the second line under the heading, and the continuation of the table on each new page begins with this numbering.
But how is it done? After all, when moving the table header, you cannot ignore its first row. Will not work. And we will not take the same steps that we performed to repeat the title on each page. Let's do it easier:
- select the line with numbers;
- copy it ( ctrl+c);
- insert into each first row in the continuation of the table on new pages ( ctrl +V);
With this question, everything is clear. Is not it?
How to insert the inscription "table continuation" in Word
Yes, in large tables that take up several pages, according to GOST, such an inscription is required to be inserted. However, even if you do not have a Gost document, then the inscription “continuation of the table” at the beginning of each new tabular sheet will still be quite appropriate. But the WORD program does not allow you to enter text between the rows of a table. How to be? There is an exit. You need to follow these steps:
- put the cursor in the last cell of the last line of the table on the first page;
- make a page break in this place (Tab "Insert"- chapter "Pages"- button "page break");
- the last line of the first page will shift to the second, and under the table on the first page, you can put the cursor and enter the text: "continuation of the table" (see Fig. 9).
But we need this inscription not at all on the first, but on the second and subsequent pages. Calmly. As soon as you start entering text, it will "jump" to the second sheet. Everything will be as it should be.
If the table occupies not 2, but 3 or more sheets, then, unfortunately, this operation will have to be repeated on each sheet again. This process cannot be automated.
For the second part of our article (about headers and headings), a video clip has also been prepared for you, dear readers:
In my opinion, friends, we have analyzed all the points that may arise when working with captions and table headers in Word 2016. I hope you understand everything. If I missed something, ask questions in the comments. The next "Cheat Sheet" will be about splitting and merging tables in Word. And for today, I say goodbye to you. I wish you success!
Your guide to WORD 2016 GALANT.
And here are some more articles on working with tables:
- How to do calculations in Word tables 2016
- Columns and rows of a WORD 2016 table