Remove a space after the 2nd character in a line. How to remove extra spaces in Word? Video - How to remove spaces between words in Word
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If Text Document It was not typed by you, then you may be surprised by its design, for example, by the presence of large spaces. To deal with them, it is necessary to find out the reason for their appearance, for which we will next consider the question of how to remove spaces between words in Word.
There can be many reasons for the appearance of large spaces between words, and the most common of them is text alignment. With this alignment, each line, the continuation of which goes to the next line, is stretched in width from edge to edge, i.e. The first and last words on a given line are pressed against the edges of the sheet border. You can change the spacing between words in Word by choosing a different alignment method, for example, left alignment. You can find alignment options on the tab "Home" in the sector "Paragraph".
Large spaces between words in Vaudres can also appear when setting several spaces in a row, but in Word 2013, double or more spaces are considered an error and are immediately highlighted. Put away large spaces between words in Word you can click right click to the highlighted error and selecting the suggested autocorrect option from the menu. But this option is suitable only for isolated cases, since only the first double or more space found in the text is highlighted.
At large quantities If there are double or more spaces in the text, it is better to use autocorrect. On the tab "Home" find the point "Replace" and set up a replacement. In the column "Find:" two spaces should be specified, and in the column "Replaced by:" one space, then press the button "Replace All" and repeat this procedure until the result of the replacement is zero objects.
Well, the last reason for the presence of a large space between words is set hidden characters, for example, tabs. To see all the hidden symbols on the sheet, you need to go to the tab "Home" select item "Show all characters".
Inexperienced Word users often put extra spaces, for example, to indent the beginning of a paragraph or to abbreviate “g.” was not separated from the year/city. This greatly interferes with further text editing and affects general impression, especially if it concerns official papers.
The big mistake in this situation is to remove spaces manually. Even if you have a small text, removing all unnecessary indents from it will take a lot of time, which can be easily saved using automated methods. Today we will look at the simplest method that will allow you to cope with the problem in 100% of cases.
Let us immediately note that we will consider everything at Word example 2016, but the same principle is also relevant for more earlier versions, for example, 2010 or 2007.
So, if you already have the required document open, then we can get started.
Step 1. Open the “Replace” tool
In the “Home” section we find the “Editing” block (farthest to the right), where we select the “Replace” function. A small window should open with two empty fields.
In our opinion, this is one of the most convenient functions of Verda, allowing you to quickly replace any fragments throughout the text in just a few clicks
Tip: if extra spaces occur only at the beginning or end of lines, simply select all the text and align the content to the center, and then to the left. You will see how all the extra padding has disappeared.
Step 2. Set replacement parameters
Click the “More” button. There we check the box next to “Wildcards”.
Please note that in the “Direction” column it is indicated “Everywhere” Place the cursor in the top empty line opposite “Find”. Press the spacebar and then enter the combination {2;} . This means that all spaces greater than 2 will be found in your document.
Click "Replace All".
We are waiting for automatic character replacement to complete.
Once the process is completed, the program will report how many replacements have been made. Just click "OK" and go back to editing your text.
If the search was not started from the first page of the document, the program will prompt you to make a replacement from the very beginning of the text. Agree to be sure that there are no extra indents left anywhere.
You can also use the Replace tool in a slightly different format: alternately removing two, three, four, etc. spaces. But, as you understand, it will take longer than if you immediately enter a formula that allows you to remove all indents in places where there are more than two of them.
However, this method may be relevant if you know the exact number of extra spaces in the text - for example, there are 3 of them everywhere. Then in the “Replace” function window, enter three spaces in top line and one to the bottom.
By the way, this same function helps to remove the same error throughout the document or remove others extra signs, so we recommend that you remember it and use it in future work.
conclusions
And if you want to learn more life hacks about Word program, write about it in the comments.
Extra spaces are not only a very disturbing sign in documents, but also a sign of inexperience of the person typing the text. Everyodd space– this is an additional negative factor for a sloppily decorated Word document. It is enough to change the margin indents or the indentation of the red line so that the seemingly finished text “spreads” in different directions. This can be avoided if you do not enter extra spaces at the typing stage. But most often, sloppy text is not created from scratch, but is found on the Internet, for example, in the form of essays, diplomas, etc. What to do? Remove every space manually? No need - Word allows you not only to enter unnecessary things, but also to quickly delete them.How to remove spaces at the beginning and end of a line
Method 1 - the easiest
Most often, extra spaces at the beginning of a line replace the indentation of the red line (the first line in a paragraph) for inexperienced users. Instead of spaces in such cases, use the menu Format | Paragraph ..., on the “Indents and Spacing” tab in the “Indent | First line" select "Indent" and set the standard value to 1.27 cm.
To quickly remove everything extra spaces and tabs at the beginning and end of lines, select all text, set alignment to center - spaces will be removed. After this, set the desired alignment, for example, width.
Method 2 – more correct
Be careful not to throw off different alignments for different parts text - for example, on the right edge for epigraphs, in the center for headings. In such cases, it is better to replace the space and paragraph mark with a paragraph mark. Select menuEdit | Replace… In the "Find" field, enter a space (click on the space bar). Click the "More" button to expand the dialog. Click the “Special” button and select the menu that appearsParagraph mark. The text “^p " In the "Replace with" field, insert one paragraph mark "^p " Click the "Replace All" button. Click again - there may have been triple spaces in the text before the paragraphs.
How to remove extra spaces in text
Extra spaces are added mainly due to the fact that they do not know about non-breaking space, and try to add a lot of spaces to make the letter "g." not separated from the year or city name. By the way, to enter a non-breaking space, use
Ctrl+Shift+Space– press and holdCtrl, Shift, press Spacebar and release all keys. Almost the same way continuous hyphen in combinations like “1st”, “A-1” –Ctrl+Shift+Hyphen.Method 1 - the easiest
To clear everything away extra spaces throughout the text, select menu
Edit | Replace… In the "Find" field, enter two spaces (click on the space bar twice). Be careful - you may have already entered a space in the field earlier. In the Replace With field, enter one space. Click the "Replace All" button. Click again - there may have been triple spaces in the text.If the situation is absolutely terrible and there are a lot of spaces in the text, first replace five spaces in a row with one space. After getting rid of them, replace double spaces with a single space.
Method 2 – for advanced (can be written into a macro)
Select menu Edit | Replace… In the Find What box, enter a space, and then enter the following expression:
{2;}
Here, in curly braces The number 2 is entered, followed immediately by a semicolon. This expression means that two or more consecutive occurrences of the character that appears before the opening curly brace will be searched. In our case, two or more spaces will be searched.
Working with text information, you've probably had to deal with the difficulties of formatting text borrowed from other sources. And in order to bring it to a common style, it is necessary to get rid of the undesirable format. I have already written about how to correctly save text from various sources, for example, in an article about or. But sometimes clearing the formatting does not give the desired result, since the text may contain non-printable characters: spaces, hyphens, tabs, end of paragraph, breaks, non-breaking space in Word and others. These could be the reason why the text is not aligned, or each line starts as a paragraph, or the text takes up part of the page and jumps to the next.
We turn on the display mode of paragraph marks and other hidden formatting symbols with the button (PI sign) ¶ on the tab home In chapter Paragraph(Ctrl+Shift+8 or ALT+I+8)
To make it easier to understand, let's analyze the text in the mode of displaying non-printable characters and look at how to remove a non-breaking space in Word using an example.
Removing a non-breaking space
We turn on the hidden character mode by pressing the key combination Ctrl+Shift+8 or on the Home tab in the Paragraph section, click a button similar to the PI sign.
In the figure, unbroken spaces are underlined with a red line; they are indicated by empty circles. You can delete such a character by highlighting it and pressing the regular spacebar on the keyboard. In a short document, this operation is easy to do, but if the text is voluminous, then automation is necessary.
Non-breaking space - special sign, which prevents the character or word immediately following from being hyphenated without a preceding word. Set by key combination Ctrl+Shift+Space
Let's replace non-breaking spaces throughout the text. Using hotkeys Ctrl+H or tab home in the editing section press the command Replace.
Now in the window that opens, you just need to indicate what to replace and with what. But the problem is that a non-breaking space is a non-printing character and you won’t be able to specify it for searching as a simple character. What to do?
Press the button More and get additional functionality. Now click on the field Find so that the text cursor blinks there. Click the button at the bottom of the window Special and choose Non-breaking space.
Now in the field Find a combination of characters will be inserted corresponding to non-breaking space. Let's move on to the field Replace and press the key once Space. All initial data is specified, we proceed to replacement by pressing a button Replace all.
If all of the above was done correctly, you will see a message like this.
As you can see, friends, this technique can also be used to replace other non-printable characters. I hope you find this information useful.
Table of non-printing characters for the Find field
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